WF-63 Admin payouts and finance | Popdance wireframe

Payouts & finance 1

Ledger reconciled with payments provider at 06:00 daily. Example data.

Period: October 2026

Export ledger Run payouts now

Held funds£18,420HELD 96 bookings

Released, awaiting payout£6,310RELEASED

Paid out this month£41,880PAID

Refunds this month£1,2742.1% of GMV

Commission earned£6,91211.3% effective

Payout runsHeld fundsRefundsCommission reportAdjustments

Search run, teacher or booking

Status: Any

Date: Last 8 weeks

Plan: Any

Run	Scheduled	Teachers	Gross released	Commission	Net paid	Failed	Status
PR-2026-44	Fri 30 Oct 10:00	118	£9,840	£1,031	£8,809	2	Completed with errors	Open
PR-2026-43	Fri 23 Oct 10:00	121	£10,420	£1,098	£9,322	0	Completed	Open
PR-2026-45	Fri 6 Nov 10:00	(est.) 124	£6,310	£640	£5,670	n/a	Scheduled	Preview

Held funds 3

Release due: Next 7 days

State: All

Bulk release is disabled; release is automatic.

Booking	Teacher	Held	Event	Release rule	Auto release	State
PD-20418	S. Marlow	£155.00	14 Nov	48h after complete	17 Nov	Held
PD-20312	D. Foster	£460.00	4 Nov	Awaiting teacher	Auto-complete 6 Nov	Held
PD-20276	A. Khan	£98.00	31 Oct	Dispute DSP-0112	Frozen	Frozen
PD-20255	T. Hargreaves	£215.00	27 Oct	Window passed	Released 29 Oct	Released

Freeze selected Unfreeze selected Export selected

Payout exceptions 4

Teacher	Amount	Reason	Since	Action
R. Okoye	£182.00	Bank details rejected	30 Oct	Email teacher Retry
L. Grant	£64.50	Account under verification	29 Oct	View

Commission report 5

Plan (example rate)	Teachers	Bookings	GMV	Commission
Founding (15%)	271	301	£31,200	£4,680
Bronze (12%)	74	138	£14,800	£1,776
Silver (10%)	58	84	£9,950	£995
Gold (8%)	9	15	£2,150	£172
Membership fees	141	n/a	n/a	£1,042

Export CSV Export for accountant (xlsx)VAT summary

Refunds 6

Last 7 days: 9 refunds, £612.
Full: 5 · Partial: 4
Awaiting Finance approval (over £250): 1

Open refund requests

Manual adjustment 7

Teacher

Search by name or ID

Type

Goodwill credit

Amount (GBP)

0.00

Reason (required)

Visible in the audit log.

Submit for second approval

Reconciliation

Provider balance £30,712.40
Ledger held + released £30,730.00
Difference £17.60 Investigate

Notes

Header and KPIs. Fund states mirror the teacher view in Earnings and payouts: HELD (paid by customer, not yet earned), RELEASED (earned, queued), PAID (sent to bank). Figures come from the internal ledger, reconciled daily with the payments provider (for example Stripe Connect). Access: Finance and Super admin; Support has read-only on the Held funds and Refunds tabs. "Run payouts now" requires Finance plus a confirmation dialog and creates an audit entry.

Payout runs. Weekly scheduled run (Friday 10:00 example), plus daily for Gold. Each run is a batch with status Scheduled, Processing, Completed, Completed with errors, Cancelled. Open shows per-teacher lines and provider payout IDs. Filters: status, date range, plan, teacher search. A scheduled run can be paused by Super admin only.

Held funds. Every booking with money held, the rule governing release (48 hours after completion, auto-complete 48 hours after event, dispute freeze) and the next automatic release date. No manual "release now" except through a resolved dispute, to protect the escrow promise. Freeze requires a reason; unfreeze requires Finance.

Payout exceptions. Failed or blocked transfers with provider reason. Retry limited to three attempts. Email template to teacher included. Items older than 5 days escalate to the dashboard.

Commission report. By plan, category and month. Effective take rate versus headline rates (example tiers). Exports: CSV, xlsx for accountants, VAT summary. Rates and membership prices are editable only by Super admin in plan config, effective from a chosen date.

Refunds. Summary and queue link. Partial refunds return commission pro rata. Refund over the Support limit needs Finance approval. Chargebacks from card issuers are listed here with response deadlines.

Manual adjustments. Goodwill credits, clawbacks and corrections. Four-eyes principle: creator cannot approve their own adjustment. Reason is mandatory, and the entry is shown to the teacher as "Adjustment from Popdance". Events: adjustment_created, adjustment_approved.

Mobile

Finance is a desktop task. Under 820px KPIs stack, tables scroll horizontally with sticky first column, and write actions (run payouts, adjustments) are hidden with the message "Use a desktop to make financial changes".

States

Empty run list: "No payout runs in this period." Loading: skeleton tiles and rows. Provider outage: red banner "Payments provider unavailable. Payouts are paused and will resume automatically." Reconciliation mismatch shown in amber with a link to the diff report. Export in progress: toast "We will email you when your export is ready."